Charter Bus Rentals in Palo Alto, California

A charter bus is a large vehicle that you can rent for private group transportation anywhere in Palo Alto or the Bay Area. Unlike public VTA buses or Caltrain, charter buses run on your schedule and go exactly where you want—from Stanford campus tours to company offsites at Shoreline Amphitheatre. You book the entire bus (not just a seat) so your group stays together with no stops for other passengers. Charter buses have cushioned seats, overhead storage, climate control, and optional amenities like Wi-Fi or TVs depending on the model.

We have one of the largest fleets in Northern California with minibuses (18–35 seats), full-size charter buses (47–56 seats), entertainer coaches, sprinter vans, and specialty vehicles. All buses come from top manufacturers like Prevost, Van Hool, Setra, MCI, Temsa, Grech, Turtle Top, Starcraft, Diamond, and ElDorado. Whether you need a 25-passenger minibus for dinner at Town & Country Village or a 56-passenger coach for band camp at Frost Amphitheater, we have options with different layouts and amenities so you get exactly what fits your group.

Charter bus pricing depends on several factors but most local trips range from $1,100 to $3,000+ per day. Weekend weddings at Filoli or Thomas Fogarty Winery cost more than weekday shuttles between Caltrain stations and tech offices. Short-distance loops inside Stanford University may be billed by the hour ($150–$250/hr, 5-hour minimum) while overnight field trips to Yosemite or Disneyland use flat daily rates ($2,400–$3,200/day). The only way to get exact pricing is to call our team with your trip details—we provide instant quotes so you can compare options fast.

Main factors are trip distance, duration, bus size, time of year, and any special requests. Longer trips—like a round-trip from Palo Alto to SFO or a weekend retreat in Lake Tahoe—cost more than short local loops around University Avenue. Larger buses with premium features (Wi-Fi, USB outlets, leather seats) have higher base rates than stripped-down models. Peak seasons—spring graduations, summer camps, fall football games—see increased demand and slightly higher prices. Last-minute bookings may be subject to availability surcharges especially during major events like BottleRock or Outside Lands.

Booking is simple: call our office at 669-316-8570, tell us your trip details (date, pickup location, destination, group size), and we’ll send you a free quote within minutes. Once you choose a package, sign the contract electronically and put down a deposit to reserve the bus. The remaining balance is due before departure. You’ll get a confirmation email with driver contact info and exact pickup instructions. If you need to make changes—add a stop at Stanford Shopping Center or adjust return time after a concert—just call us anytime. We handle thousands of reservations each year so you’re in good hands from start to finish.

Standard features include reclining seats, armrests, reading lights, overhead luggage racks, underfloor storage bays, PA system, and powerful A/C (important for hot days at Shoreline Amphitheatre). Most models have one or two flat-screen TVs with DVD player, Bluetooth audio, and USB charging ports at every row. Restrooms are included on 40+ foot coaches but not on minibuses. Premium options—Wi-Fi hotspot, 110V power outlets, individual cup holders, tray tables, hardwood floors—are available upon request. Custom branding (window decals, headrest covers) can be arranged for corporate clients running employee shuttles between offices in Palo Alto, Menlo Park, and Mountain View.

We serve every type of group you can imagine: Stanford student organizations going to Big Game at UC Berkeley, tech companies like SAP or VMware running commuter shuttles from Caltrain, wedding parties getting married at Allied Arts Guild, youth sports teams traveling to tournaments at Cubberley Community Center, church retreats heading to Mount Hermon, band tour managers booking entertainer coaches for shows at The Guild Theatre, film production crews moving cast and equipment between locations, political campaigns canvassing neighborhoods before elections, and more. If you have 10 or more people who need to be somewhere on time, we have a bus for you.

We cover all of Palo Alto—including Midtown, Crescent Park, Barron Park, Ventura, College Terrace—and surrounding cities like Menlo Park, Atherton, Los Altos, Mountain View, Redwood City, East Palo Alto, Portola Valley, Woodside. Regular routes extend to San Francisco, San Jose, Oakland, Fremont, Santa Clara, Sunnyvale, Cupertino, Burlingame, Millbrae, Daly City, and Half Moon Bay. Long-distance charters go anywhere in California: Sacramento, Fresno, Monterey, Carmel, Big Sur, Santa Cruz, Redding, Bakersfield, Palm Springs, Anaheim, Los Angeles, San Diego. Out-of-state trips to Nevada (Reno, Las Vegas) and Oregon (Portland, Eugene) are also available.

Call our reservation line at 669-316-8570 or fill out the online form with your itinerary details. Be ready to provide exact addresses for pickup and drop-off (e.g., 450 Serra Mall for Stanford Main Quad), total headcount including chaperones or coaches, preferred departure times, and any must-have amenities like Wi-Fi or extra luggage space for band equipment. Quotes are generated instantly using real-time fleet availability and current market rates. Each quote is all-inclusive—no additional fees—and locked in once you sign the agreement. Shopping around? Request multiple configurations (different bus sizes or amenity packages) to compare side by side before making a decision.